Rincon India Solutions Pvt. Ltd.

Category: Blog

  • How to select the right EDMS for your organisation?

    Further to the post on what is an EDMS, we would like to also highlight what one needs to look at when selecting an EDMS for any organisation.

    You will find a lot of EDMS applications available in the market today. These could range from simple applications that come bundled with scanners to software organisations. While every software has a claim on having the perfect match for your requirement, it is important that you take some simple steps that will help you arrive at the best match for your requirement thus reducing frustration.

    Have a clear understanding of how paper is used, stored, retrieved within your organisation. How does the document originate, what is the process and what is the content that is involved? You could also involve other members of your organisation thus forming a task force that will go through different departments and come up with a detailed list of requirements. Alternatively you could also call in experts or vendors who will do this task for you. Based on your collected requirements, form a consolidated list of requirements which will aid your decision making process. You also need to come up with evaluation criteria so that you know the requirements which are “must haves” and those which are “good to have”.

    During the evaluation, keep in mind the evaluation criteria and also keep in mind the flexibility of the software to scale up in case you decide to start at a departmental or workgroup level and later on ramp up to an enterprise wide deployment.

    Remember, selecting the right system can transform your business and simplify the way it is done.

    With contributions from Ashish Baby and Harshad Thakkar

  • What is an Electronic Document Management System (EDMS)?

    An ideal office is one which is clutter free and neat and clean. But how often do we see piles of paper on tables? Very often indeed. While we may try and store the important documents neatly, it means using expensive real estate to store these documents. And retrieving a particular document is a tall order. It calls for going through multiple files and multiple pages… Almost like finding a needle in a haystack. According to Gartner Research, on an average it takes 18 minutes to search for a document. Not only that, they also have found that on an average professionals spend 50% of their time looking for information.

    So how does one over come this challenge? The answer is an Electronic Document Management System (EDMS). EDMS can change the way in which your business functions. Whether you are looking for a simple method to improve the way you handle important paper based documents or handling electronic files generated by users on their computer systems, an EDMS is able to provide various advantages for organisations of all sizes.

    What does an EDMS entail?

    Capturing – Using a good scanner, the first step is to transform the paper based documents also called hard copies into electronic format. There are software plug-ins that can help improve the quality of the scanned images (noise reduction) and can also turn upside down images which are scanned in the wrong direction.

    Indexing – Once you have tens of thousands of documents scanned into the computer, tracking them and keeping them organised is the next challenge. Index fields or unique identifiers for each document or a group of documents shall be entered which will help in classification. This in turn saves precious time.

    Retrieval – EDMS makes the entire process of retrieving the required documents very simple. One can enter the keyword search and the system will bring up one or more documents that match the criteria in a very short span of time. It is also possible to use a combination of keywords or even using Boolean method of searching.

    With contributions from Ashish Baby and Harshad Thakkar

  • Are you sure that you are having all innovative solutions?

    Are you sure that you are having all innovative solutions?

  • Equisys achieves Microsoft Gold Independent Software Vendor competency

    Equisys plc (makers of Zetafax and Zetadocs amongst others) have attained the Microsoft Gold Independent Software Vendor (ISV) competency, distinguishing the company in terms of its expertise shown to customers, and demonstrating its ability to address specific business needs. Equisys has held Microsoft’s Gold Partner status since 2002, and was one of the first ISVs in the UK to do so.

    For more information as well as link to the press release please visit this.

  • Dialogic Fax Upgrade Rebate Program

    Dialogic Fax Upgrade Rebate Program

  • Every Medical Record Matters

    Every Medical Record Matters

  • Simplify New Account Opening Process and Comply with Guidelines

    Simplify New Account Opening Process and Comply with Guidelines

  • New Web Site

    Our new website has finally taken off. A project that has been going on for God alone knows how many days. We were looking for a good host and found Godaddy.com and then a tool that would simplify the management of the website content and finally settled for wordpress. While the content as on date is the same as the old web site, expect changes as and when they come along. After all change is the only constant in life:-) Thanks to Priya and Bhavesh for their ceaseless efforts in seeing this project through.

    Contributed by Manish Kamdar

  • Team Rincon – Our Next Generation

    No this in no way is to say that we are old or such but felt that we ought to highlight also what the next generation is upto. Khush Rathod, son of Bhavesh and Siddhi Rathod is featured in an advertisement for Kotak Mahindra Bank. Even if he is there for a few seconds, you can’t miss the happy go lucky Khush as the child in the clip. As a part of Team Rincon, it is a matter of pride that our next generation is on to achieve laurels that we never did 🙂

    Here is the link

  • Dassera Celebrations 2010

    Dassera is the festival of victory of good over evil. It is the day when Lord Rama killed the demon Ravana. It is considered a very auspicious day here in India and people worship their tools, tackle etc. on that day.

    As part of the Dassera festivities, Team Rincon had organised a small party on Friday, October 14, 2010 since Dassera was falling on a Sunday this year. While we had planned that all should be in traditional outfits, only few of us actually turned up that way as the sales team had meetings to attend to. We feasted on some traditional Gujarati savouries like dhokla and kachoris from Matunga and also had a yummy sweet dish, malai sandwich.

    We all wished each other with open hearts. I felt this was the time when the entire team actually met and truly opened their hearts. We enjoyed every moment to the fullest. The actual photographs are missing as our official photographer, Bhavesh forgot to get his DSLR camera (which otherwise is always stationed on his desk). Thankfully Kiran and Sunil stepped in with the cameras in their mobile phones. (God bless Nokia)

    Last but not the least my heartfelt thanks to all who participated in the joy of Dassera. There is more to come.

    Contributed by Shanti Devadiga