Fax is legally binding
- UETA of 1999, fax contracts are legally binding
- Regulatory compliance – Personal Data (Privacy) Ordiance (Cap. 486), HIPAA, Sarbanes-Oxley, Graham-Leach-Bliley Act, Basel II
- For highly regulated industry, e.g. Banking, Finance & Insurance, Legal Firm, Health Care, Hospital
- EMail is not legal binding
Email is not secure
- Email is transmitted through the Internet, captured and scanned by various third parties e.g. Hilary email scandal
- Avoid hackers which lead to information leakage
- Avoid Locky Ransowmare Virus
Email cannot protect privacy (PIA)
- Sending privacy documents through email means information exposed to the public
Fax is a tamper-proof transmission
- Fax is a secure “point-to-point” communication but email is not
- Proof of delivery with exact time stamp
- During transmission, cannot copy, tape and hack
- Avoid email blocking, delay or attachments missing
A universally accessible and accepted format
Why use Fax Server to Replace Fax Machine or MFP Fax?
Consolidation & Audit Trail
- Consolidate all fax transmission
- Centralize all fax records and provide audit trail
- Avoid users sending unauthorized documents
Save Cost and Achieve Green Office (Environmental Protection)
- Consolidate all fax machines and MFP fax
- e.g. 20 fax machines or MFP fax line can consolidate to 4 to 8 lines fax server
- Compliance with ISO14000
- Reduce fax line, manual work, fax consumption
- Save electricity, water, trees, papers, etc
Efficient and easy to use
- Send fax throug desktop, email, web, ERP
- Auto-faxing: Can integrate with backend systems to send fax automatically
E-mail us on sales@rincon.co.in for more information and we will be glad to assist you.