Rincon India Solutions Pvt. Ltd.

Tag: Banks

  • Reblog: Ensure your faxing processes are in compliance with Gramm-Leach-Bliley Act

    The Financial Services Modernization Act, better known as the Gramm-Leach-Bliley Act (GLBA) requires financial institutions to develop, implement, and maintain a comprehensive written information security program that protects the privacy and integrity of customer records. GLBA compliance mandates emphasize the need for each institution to adopt a proactive information security and technology risk management capability. By doing so, your institution can protect information, applications, databases, and the network as part of a comprehensive information security program.

    GLBA applies to all banks, credit reporting agencies, security companies, tax preparation companies, real estate settlement service companies, debt collectors, insurance companies and those doing business with said companies.

    Protecting customer data relies on more than simple password-protection or encrypting the data itself. It should also involve:

    • Network security controls
    • External or remote security measures
    • Security policies and procedures
    • Physical security of IT assets
    • Physical security of hard copy documentation
    • Incident response procedures
    • User education and awareness
    • Disaster recovery and business continuity plans

    How XMediusFAX® helps achieve GLBA compliance standards

    XMediusFAX® adheres to GLBA by ensuring the existence of security policies and procedures, as well as disaster recovery and business continuity plans. All employees and support staff are trained internally to be fully aware of the necessary procedures.

    In addition to offering strict guidelines on network security controls such as firewalls, intrusion detection systems (IDS) and other information security measures, XMediusFAX® physically protects customer data by making sure that only those who are authorized and have a need to access the data are able to do so.

    Aside from incorporating security controls and procedures, XMediusFAX® performs internal IT audits and periodic ISMS audits to comply with security policies.

    The ISO 27001 certification of the XMedius cloud platform provides a system of control that meets GLBA requirements. XMedius has implemented the strict physical, organizational and technical safeguards necessary to protect the confidentiality and integrity of the information being processed.

    In short, XMediusFAX® offers a level of security and protection that very few fax cloud providers can match. Our clients operate across regulated industries and require an enterprise-grade faxing solution to achieve the highest security standards. XMediusFAX® is that solution.

    The original article can be found here.

    To learn more contact us sales@rincon.co.in

  • Reblog: How financial institutions can easily comply with the SOX Act

    The following article is the first one of a series of three about how the fax can help financial organizations to meet their legal obligations. This first text covers Sarbanes-Oxley, a legislation passed by the U.S. Congress to protect shareholders like you and me.

    Despite what people might think, the fax is still an essential communication tool in the financial sector. From banks and insurance companies to investment management and advisory firms, financial service organizations share high volumes of sensitive data. Document transactions are part of complex workflows and information is manipulated by numerous people in different geographic locations, demanding anytime/anywhere access.

    Finance-driven documents

    • Credit applications
    • Financial reports and statements
    • Fund transfers
    • Invoices
    • Loan approvals and denials
    • Mortgage documents
    • Trade confirmations
    • Regulatory disclosures and information
    • Securities reports

    Decision makers are continuously seeking better ways to keep their IT infrastructure costs and operational risks under control while addressing security concerns and complying with stringent industry regulations. Many firms recognize the advantages of moving to the cloud in order to reduce costs, but are rightly concerned about the security of their confidential information.

    The transmission of information by fax remains a critical component of an information system. Choosing a fax provider with a proven track record and demonstrated expertise in developing enterprise-class cloud fax services is of paramount importance.

    SARBANES-OXLEY

    Sarbanes-Oxley (SOX) was implemented in 2002 and legislates how business records are protected and preserved to prevent destruction and corruption. SOX has also set e-records management standards to which all businesses should adhere. SOX mandates that all electronic records (including faxes), be retained for a period of seven years. Furthermore, it requires tamper-proof resources to prevent the corruption and modification of records. This rule is designed to protect investors from fraudulent activity and to safeguard financial data.

    Entities subject to SOX compliance include all US-based publicly traded companies and international companies that have registered equity or debt securities with the Securities and Exchange Commission. Accounting firms that provide auditing services to the above entities are also subject to SOX compliance.

    How XMediusFAX® helps achieve SOX compliance standards

    • Offers secure and real-time fax transmission
    • Faxes are sent and received directly from any application to the intended recipient’s fax number, with notification of receipt and routing of incoming faxes to intended recipients’ email inboxes, network folders or secure printers.
    • Provides a centralized solution – XMediusFAX® allows for secure integration with corporate systems such as ERP, Document Management, Archiving, and virtually any other 3rd party network application to enable inbound and outbound document delivery via fax, email or the Internet.
    • Maintains electronic storage and an audit trail of fax transmission logs
    • XMediusFAX® can be configured to store all incoming and outgoing faxes electronically in a secure cloud-based storage environment, or on a network archiving system or database. It also allows users and administrators to track fax history and verify fax delivery.

    Along with the ability to set up notifications for deliveries and receipts, a complete audit trail of fax activity is also provided.

    XMediusFAX® is ISO 27001 certified for its Information Security Management System (ISMS). The infrastructure supporting the XMediusFAX® service meets the rigorous physical, technical, administrative, processes and management controls required to achieve the highest security standard. ISO 27001:2013 can therefore be used to help verify SOX compliance.

    In short, XMediusFAX® offers a level of security and protection that very few fax cloud providers can match. Clients operate across regulated industries and require an enterprise-grade faxing solution to achieve the highest security standards. XMediusFAX® is that solution.

    Discover how XMedius helped KPMG Australia to reach a higher level of security while reducing their costs associated with faxing: https://www.xmedius.com/en/industries/finance/

    The original article can be found here.

    To learn more contact us sales@rincon.co.in

  • Fax Automation Simplified

    Since 1998 Rincon has been at the forefront of faxing technology across India and has customers in Sri Lanka and Bangladesh as well.

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    Why do organisations use Rincon? Rincon has been a market leader with a proven and trusted record. Our credentials speak for themselves :

    • Delivered and managed in excess of 250 projects across customers
    • Large banks, mutual funds, insurance companies use Rincon
    • Blue chip customers include Finance, Government, Healthcare, Utilities, Supply Chain & Logistics and FMCG
    • Cisco and other IP telephony implementations
    • Multi-site and geographical deployments using Analog, E1 PRI, T1, FoIP and SIP Trunk
    • Rincon has enabled organisations across India, Sri Lanka and Bangladesh become agile and better at communication, more organised and effective
    • Rincon offers solutions to suit the customers’ needs and not necessarily pitch solutions it has
    • Integration with SAP, Filenet, IBM CM, MS Exchange, Lotus Domino, Digital Sender and MFPs, Avaya, CISCO, Nortel, Siemens, Matrix, Alcatel, Audiocodes amongst others.

    If you are considering the implementation of fax automation for your business, but are still on the fence when it comes to selecting the right solution, please e-mail us on sales@rincon.co.in and we will be glad to assist you.