Rincon India Solutions Pvt. Ltd.

Tag: fax machine

  • Reblog: How Can an Audit Trail Help Law Firms Protect Client Interests?

    Sharing legal documentation can be a tricky, but vital, aspect of virtually any legal firm’s business. Legal firms need to deliver documents to clients, the courts, and other concerned parties in a timely manner. Their delivery methods must also take special care to avoid accidentally sharing information with unintended parties as to avoid an accidental breach of attorney-client privilege.

    In the past, when a legal firm needed to ensure proper delivery of documents to a specific party, they would typically hire a process server to physically hand deliver documents. This has typically been considered the best way to securely deliver documents and prove they were received by the intended party. The drawback of this method is that it can be time consuming and very costly, especially if the process server encounters difficulty delivering the documents.

    SHARING INFORMATION VIA EMAIL: DANGEROUS FOR EVERYONE

    For more routine document sharing, such as an attorney sharing court documents with a client or internally with other attorneys, many legal firms find themselves leaning on email and file sharing services. Email, as a rule, should never be used to share sensitive files of any kind. While emailing files is a quick way to share information, someone monitoring traffic in and out of a firm’s IT environment may be able to see the contents.

    The risk of information being accidentally emailed or shared with unintended parties is also a reason to avoid emailing sensitive files. To illustrate the point, according to the Australian government’s Notifiable Data Breaches Quarterly Statistics Report in May 2019, human error was in general, the cause of 31% of breaches in Australia; the second most common reason overall (the first being malicious or criminal attack at 61% of all breaches). The most common error made was sending personal information to the wrong recipient, accounting for 31% of all breaches caused by human error. The second most common error was unauthorized disclosure of information through an unintended release or publication (including online), which could include files inadvertently forwarded to an unintended party.

    Of the malicious and criminal attacks, 5% were caused by social engineering, including email-based executive fraud. All of these factors make sharing files via email an especially risky policy.

    SHARING INFORMATION VIA EMAIL: ESPECIALLY DANGEROUS FOR LAW FIRMS

    If these numbers weren’t daunting enough, the law sector-specific statistics are even worse. While the percentage of breaches caused by human error remains consistent (approximately 34% of legal sector breaches were caused by human error, versus 31% across all industries), 62.5% of those were caused by personal information being emailed to the wrong recipient. Add in the percentage of breaches through unauthorized disclosures, assuming the information was disclosed via email, and that brings the total to 75% of all breaches caused by human error.

    Put another way, during the first quarter of 2019, potentially up to 75% of Australian legal sector breaches caused by human error could have been prevented simply by avoiding the use of email.

    MOST FILE SHARING SERVICES AREN’T MUCH BETTER

    File sharing services may seem like an obvious solution; they are simple to set up and it’s easy to invite relevant parties to collaborate and share documents. The truth is, these types of services frequently lack adequate security (such as two-factor authentication) and retention policies. Additionally, if permissions are not properly set up, it may be possible for collaborators to invite others or share a direct link to the files with unintended parties. These services also often lack detailed auditing functionalities that can decisively prove documents were properly delivered to their intended recipient, nor do they record who actually accessed and downloaded files. What may be the most significant problem is the lack of retention policy controls. File sharing services frequently require files be manually deleted, which can lead to old files remaining in a shared folder well past when is necessary.

    FAX IS BETTER, BUT LIMITED

    Sending documents via fax remains a popular way to securely transfer documents as it is very difficult to intercept faxes in transit. There are a few drawbacks of using traditional fax solutions, however. One is that there can be a risk of unintended parties viewing the files, such as if there is one central, office-wide fax machine. Another is that fax can only support transferring printed documents (no audio or video) and may have constraints on the number of pages that can be faxed based on the memory of the machine receiving the fax (analog fax machines commonly have 64 MB of memory). There often will be a delivery confirmation feature with fax, but in the event the fax is being sent to an office-wide fax machine, there is no real way to tell who has actually looked at the document.

    BUT HOW CAN AN AUDIT TRAIL ACTUALLY HELP?

    A detailed audit trail can make a huge difference in protecting the sanctity of attorney-client privilege, ensuring the proper delivery of legal documents, and holding individuals accountable.

    The original article can be found here.

    E-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: Are IP Fax Solutions More Economical Than Traditional Fax?

    [image src=”https://www.rincon.co.in/site/wp-content/uploads/2019/02/traditionalfax.jpg” shape=”img-rounded”]



    If your organization is still using traditional phone lines, going with a traditional fax machine can be tempting. The machine itself is relatively affordable, and it can use the phone lines you already have. It’s quite possible that your organization already has a traditional fax setup, which can make the costs of a change seem high relative to just staying put with what you know.

    Unfortunately, several factors make traditional fax machines unsustainable today. The day-to-day costs of ink/toner and paper add up fast. Machines break easily, which not only means they’re out of service, but that you’re paying to fix them.

    1. The hidden cost of Traditional Fax is time

    Employees have to print their document, walk to the machine, then wait for it to send its payload so they can retrieve the original (especially important if it contains data covered under GDPR, HIPAA, SOX, FERPA, or similar laws).

    It’s difficult to tell if an entire fax has been received on the other end, so if they’re doing the sending, they may need to call or email the intended recipient to check. If they’re on the receiving end and document is particularly timely, essential, or private, they may have to coordinate with the sender to make sure they’re standing by the machine ready to catch the document when it comes out.

    That’s a lot of wasted time where staff could instead be doing productive work.

    2. Phone lines are dying

    Reliability and consumable costs aside, one key consideration trumps all others: fax machines will be completely unable to operate in a post-phone line world. That time is coming sooner than you may think, Europe has announced an end date for their traditional phone services, Australia is following suit, and several US carriers are planning on ending installation of new lines.

    Once those lines are no longer supported, traditional fax infrastructure becomes useless. This is already the case for many organizations who have moved or are moving their phone services to a VoIP system (such as a SIP Trunk).

    3. Fax over IP (FoIP) has none of these problems

    Cheaper connections & SIP-friendly

    FoIP can completely sidestep a connection to the conventional phone network, using the internet to get the message out instead. IP connections are dramatically cheaper than traditional phone lines, and have the added benefit of being technology that continues to be useful after the traditional network eventually goes away.

    Save time by faxing from anywhere

    Using a FoIP solution, faxes can be sent from an employee’s desk (via a laptop or desktop) rather than a machine down the hall. Solutions with mobile & web clients can even send faxes from mobile devices like tablets and cell phones, allowing faxes to be sent from anywhere there’s a signal.


    The added benefit of routing faxes through these devices is the security your IT department can put around them. If someone has to log into your machine to see a fax, it’s a lot more secure than a piece of paper sitting in a public tray.


    Skip the ink, toner, and paper

    While you can print out a FoIP document, you don’t have to, when sending or receiving. That means fewer consumable costs, and less paper copies of sensitive documents to file or shred.

    Manage IT how you wish, and subscribe rather than buy

    A good FoIP solution should be available both on-premises and in the Cloud. If maintaining a fax server on site isn’t something your organization would like to take on, Cloud FoIP solutions allow you to handle everything via a SaaS subscription. Prepaid credit systems are also available that allow you to only pay for what you use.



    Decrease Costs and Increase Efficiency with XM Fax

    XM Fax is a cutting-edge FoIP solution that can deliver excellent ROI and dramatically reduce the wasted time and frustration associated with traditional fax. Bring all the benefits listed above to bear on your communications needs to reap the rewards. Reach out to us to learn more about what it can do for your organization’s workflows and bottom line.

    The original article can be found here.

    For more information e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: Is Fax Dead in Healthcare?

    The word “fax” has some pretty outdated connotations within today’s highly mobile and technologically savvy workforce. When people think fax, it may invoke a flashback of standing in front of a jammed machine as they attempt another go at sending a single page for the 6th time, or trying to get an urgent document over to a waiting recipient, only to discover that the receiving fax machine is out of ink. Regardless of the reputation fax has for being obsolete tech, the reality is that fax usage in many industries is still rising, not dropping, and faxing itself no longer means having to rely on outdated machines.

    If you’ve pondered the question “Who still faxes in 2018?” the straightforward answer is that many businesses rely on fax for their day-to-day operations.

    In The International Data Corporation’s (IDC) 2017 fax survey, 82% of respondents in the Finance, Healthcare, Manufacturing, Legal, and Government sectors saw fax usage go up or remain consistent compared to the previous year. The average growth of fax usage across the board was 27%, with a quarter of companies in these sectors reporting growth between 50-74% – a very far cry from the statement that “fax is dead”!

    Fax is far from dead. Not only is it still widely used, it has evolved into a digitized medium that integrates seamlessly with interfaces that most of us use regularly, like email. While fax machines may remain for a little while longer, their use is no longer synonymous with faxing itself. Fax-over-internet-protocol (FoIP) technology has revolutionized communications, allowing for increased security, mobility, and ease-of-use. Read on for an overview of how and why fax has remained commonplace in the healthcare industry.

    The Role of Compliance in Healthcare Faxing

    The healthcare industry’s wide use of fax has a lot to do with regulatory compliance, namely with the Health Insurance Portability and Accountability Act, or HIPAA, which was passed by the US Congress in 1996. Navigating the details of regulatory compliance can get overwhelming: when it comes to secure data transmission, what does HIPAA actually say? The HIPAA Privacy Rule was enacted in 2001, shedding a little more light on exactly how healthcare organizations should protect patient data. It urges healthcare professionals to take “reasonable safeguards” when sharing patient files between hospitals, labs, doctors’ offices, and insurance providers.

    The US Department of Health and Human Services (HHS) clearly names fax as an essential method of transmitting medical records, test results, and anything else containing personally identifiable information (PII). This is not to say that email isn’t widely used as well, but there are tremendous security risks that come along with using email to send and receive sensitive files.

    A quick “healthcare data breach” search in Google will reveal the startling number of phishing scams and email hacks that take place in the industry almost every day. While there are secure email servers galore available on the market, these platforms are often reserved for larger healthcare corporations or hospital networks since they are often too costly or complicated for the average healthcare provider.

    EHR/EMR Systems and Paperless Faxing

    The advent of Electronic Health Record and Electronic Medical Record (EHR/EMR) systems have completely changed the healthcare records management landscape. Not only is electronic record management in accordance with HIPAA’s efforts to digitize the healthcare environment, it provides a safer means for storing data. Electronic record keeping also allows healthcare professionals to minimize human error while taking full advantage of cost savings.

    As technology advances, EHR/EMR systems vendors now offer on-site or cloud data hosting options, and the systems themselves provide improved coordination between healthcare providers, even granting patients the ability to access their records online. They’ve progressively become more prevalent in healthcare facilities of all sizes – It’s estimated that 77% of today’s healthcare providers have moved their records into the digital sphere.

    Fax-over-Internet-Protocol (FoIP) technology has also evolved over time, with many vendors offering seamless integration with today’s EHR/EMR systems. From a user perspective, sending a fax is now as simple as pushing a button on the interface they already use every day. This eliminates the need for paper filing and simplifies the data transmission process since documents no longer need to be printed or scanned to before users hit send.

    Healthcare Carries the Highest Digital Fax Adoption Rate

    Healthcare showed 9% growth in digital fax usage in 2017. Right now, in healthcare facilities across North America, GPs, surgeons, nurses and other staff are putting a sensitive document in a fax tray, pressing send, and listening to the cringey audio-frequency tones that signify their information being transmitted one page per minute. Of course, not all medical records are sent through fax machines – many healthcare organizations have digitized their faxing or are in the process of doing so. In fact, the healthcare industry leads the pack for transitioning to modern FoIP technology, representing a whopping 30% contribution to the fax services global market in 2017.

    Confirmations of Receipt: From Paper Trail to Audit Trail

    The fact that faxing gives organizations confirmation of receipt is a major reason that it remains a prevalent form of communication. For years, the confirmation page (the printout that lets users know that their message has been completely received) has served as a faster and cheaper equivalent of sending registered mail. Most email systems come equipped with a read receipt feature, but these typically still give recipients the choice to opt out.

    For healthcare organizations who send and receive large volumes of sensitive data daily, confirmations of receipt offer several benefits:

    • They eliminate both administrative and IT guesswork (follow-up calls, manual logging)
    • They facilitate easy records keeping

    When it comes to dealing with sensitive patient information, confirmations of receipt are necessary from both an administrative and regulatory compliance perspective. Today, medical staff have a few ways of maintaining a paper trail of how, when, and to whom patient data is exchanged. While physical paper filing might be a slightly outdated practice, it remains a reliable system for some healthcare organizations. Many use document scanners or multifunction printers (MFPs) to scan confirmations of receipt and file them electronically.

    Healthcare facilities who have implemented FoIP solutions, however, often do so for their built-in records keeping features. XMediusFAX, for example, is designed to keep an audit trail of all fax transmissions, maintaining detailed records that can generate reports any time. Not only does this free up time for healthcare administration, it alleviates healthcare IT of having to use additional software to log communications.

    FoIP for Savings

    In addition to security and compliance benefits, switching to FoIP can bring significant savings as well. Switching organizations regularly reduce costs by eliminating expensive analog fax lines and paper filing/waste. IT departments love being able to get rid of high-maintenance fax machines in favor of more reliable software and MFP integration.

    Beyond the IT and accounting departments, FoIP is a win for the rest of the staff too. Staff members across Healthcare report significant time savings between reducing/eliminating trips to machines, no longer waiting for acknowledgement receipts, and incoming faxes automatically being routed directly to them, wherever they are.

    Fax Isn’t Dead, It’s Evolving

    Discover how fax software can improve the security and compliance of your healthcare document transmissions. Speak with one of our knowledgeable experts today about how FoIP solutions could work for you.

    The original article can be found here.

    For more information e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: What hardware is used to send faxes online?

    Traditional fax systems require the use of multiple hardware components such as a dedicated telephone line and a fax machine. However, with an online fax system, you can send faxes without having to worry about this equipment, which can prove costly to maintain.

    Send faxes online from a computer

    Sending and receiving faxes by computer, whether you own a PC or laptop, is becoming the new standard for the modern workforce. In fact, no matter what type or model of computer you have, all you need is an Internet connection to send documents. The text files that you want to send will be converted into faxes, so they can be received by your intended recipient whether on their own Internet fax system, or on a traditional fax machine. Both options are possible.

    Online fax uses the IP infrastructure, which transfers data related to the files over computer networks rather than by telephone lines. Compared to a traditional fax setup, companies can experience cost savings by not having to maintain additional lines on their network when using a fax over IP (FoIP) solution.

    Using computers simplifies not only the sending of faxes, but also their receipt. The files can be opened directly on a computer without having to print them out. This in itself increases the confidentiality and security of exchanges, since there is virtually no risk of someone picking up a fax not intended for them.

    Send faxes from anywhere with a mobile device

    One of the major headaches associated with traditional faxing having to be near a fax machine to feed paper documents to be digitized and then sent. The same goes for waiting around by the fax machine for an important document.

    With fax over IP, there is no need to be at the office to send faxes to your intended recipient. Most providers of online fax services offer mobile applications that can send and receive files from devices like a smartphone or tablet.

    This is a definite advantage, since the users of this system can fax documents remotely and thereby keep work processes going even while on the road.

    Fax paper documents using a Multifunction Printer

    Most organizations have a multifunction printer (MFP), which enables them to digitize documents and print them. If the documents that you want to fax are in paper format, simply adding a fax connector to this type of device will enable you to use it to send faxes. You simply scan the pages using your multifunction printer and then send them to your recipient.

    To switch to fax over Internet

    As you were able to see, the hardware required to send faxes online consists, for the most part, of devices that you use on a daily basis. With this in mind, switching to fax over IP does not result in significant hardware acquisition costs. You can enjoy the advantages of fax over Internet technology without having to invest a fortune.

    For more detailed information on implementing a fax over Internet system in your organization, don’t hesitate to contact the XMedius team. Optimized on an ongoing basis, the tools XMedius has developed for online faxing are designed to improve productivity and simplify operations.

    The original article can be found here.

    For more information e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: XMedius Weighs-In on What Recently Revealed “Faxploit” Attack Could Mean for Organizations

    Newly revealed vulnerabilities mean hackers may be able to access sensitive company data via fax line entry points.

    Last week, researchers from Check Point, an Israeli IT security software provider, revealed vulnerabilities in the fax protocol that could serve as entry points for hackers into corporate networks during a talk they gave at the DEF CON 26 security conference in Las Vegas.

    This type of attack, named “Faxploit”, allows hackers to send crafted images to an organization’s fax machine containing code that exploits vulnerabilities, enabling them to take over the machine. From there, hackers can use the fax machine to deploy other hacking tools that scan local networks and compromise nearby devices. In a demonstration given, Check Point specifically took advantage of two buffer overflows in the implementation of fax capabilities in an HP device: CVE-2018-5924 and CVE-2018-5925. Please note that XMediusFAX software is not affected by the specific vulnerabilities that were discovered and used during this exploit.

    It was reported that the above-mentioned vulnerabilities are simple to exploit; hackers would only need an organization’s fax number to target them. The attack code comes in via dedicated fax lines with no internet connection required. Since fax machines don’t come with security software to scan inbound faxes, Faxploit can be difficult to defend against. Most companies publish their fax numbers in plain sight on their websites, and Google has over 300 million fax numbers indexed, making Faxploit a potentially powerful tool for hackers to be able to target almost any organization in the world.

    Not only Fax Machines are Vulnerable

    It’s important to note that Faxploit also targets multifunction printers (MFPs) with built-in faxing capabilities.

    XMedius wishes to advise concerned organizations on steps they can take to minimize risk of a Faxploit attack:

    • If your company sends and receives fax transmissions via MFP, it is important to contact your provider for any available security patches as soon as possible. So far, HP has already responded by releasing patches for their series of HP Officejet all-in-one printers, but many fax machine and MFP vendors could also be vulnerable.
    • A simple method of defense against Faxploit attacks is network segmentation. Breaking larger corporate networks into smaller networks, or isolating fax machines onto their own subnetworks can not only greatly reduce the risk of attack, but also limit scope of personal data that hackers could gain access to.
    • A third option would be to reduce your organization’s possible attack area using centralized fax server solutions instead of hundreds of fax devices spread across your whole network. Centralized fax solutions are easier to protect, update and monitor.

    Your faxing environment needs to be handled with an appropriate level of precaution, just as you do for your mail, your web server or your workstation environments. If your organization is currently using, or is considering migrating to a fax server solution, here are a few elements that should be taken into consideration:

    Reduce the risk footprint:

    • Using a fax server/service solution reduces the number of devices you have to be concerned about and provides a more controllable environment
    • You can still leverage your MFPs with the use of several integrations and connectors from your FoIP provider or its partners, allowing them to have faxing capabilities without being connected to the public telephony network
    • Harden your servers by stopping unnecessary services and reducing the number of unneeded software

    Keep software up-to-date:

    • Keep your fax server OS up-to-date, as you would do for your workstation environment
    • Devices like faxes and MFPs need to be updated to get the latest security fix. This is often an oversight in patching policies.
    • Consider retiring devices that cannot be updated. If vendors no longer offer active support and security fixes, these devices can be a weak link in your overall data security strategy

    Monitor your systems for viruses, trojans and other forms of attacks

    • Use a good antivirus/antimalware and make sure to keep it up to date
    • Use vulnerability scanner tools to detect out-of-date software
    • Monitor traffic coming out of the MFD and fax server zones, a compromised device will create atypical network traffic that can be detected by intrusion detection systems (IDS).

    The original article can be found here.

    For more information on minimizing fax protocol vulnerabilities, e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: How do you Fax Without a Fax Machine?

    You may wonder if your company is one of the last diehards that still use the traditional method of faxing. Well, rest assured. Many businesses of various sizes and areas of expertise, such as lawyers, real estate agents and doctors, still use this method on a daily basis.

    However, the technology involved in telecommunication has progressed enormously over the last few years, providing businesses with new means of transmitting documents that are much more expeditious, efficient and flexible. Among these means, online faxing represents one of the most significant evolutions.

    Find out how you can fax without a fax machine using an online fax system.

    Why is faxing still essential?

    Although the arrival of emails has contributed to reducing the number of faxes sent and received, the fact of the matter is that this means of communication still remains relevant.

    Imagine that your financial analyst asks you to fax a document authorizing a transaction, or that your doctor would like to send you a copy of your last lab results by fax. Email is not a secure enough means to send such important and confidential documentation, and regular mail is decidedly too slow.

    The functioning of the traditional fax machine

    A traditional fax machine requires an active telephone line to be able to function. The standard machine calls the telephone number to which you wish to send a fax. When the telephone call is received, the machine transmits the document to the same number.

    Prior to the advent of modern technology, fax machines were the only means available to securely send and receive documents. However, sending a fax always had its share of irritants. The files first had to be printed in order to be faxed, which resulted in additional expenses for paper and ink. Furthermore, back then, the image quality and clarity of faxed documents were poor at times.

    The arrival of online faxing: a true revolution

    So, if faxing is still essential, but the traditional method is becoming increasingly outdated, you are surely asking yourself how you can transfer you documents more efficiently while ensuring their security.

    The answer to this question is online faxing. Online faxing, also called Internet faxing or virtual faxing, can be as easy as entering an email address. This type of solution, which uses IP infrastructures, enables sending one or several documents to any fax machine or to another virtual fax recipient. You simply have to attach a document and press “send.”

    As it uses the Internet, the online fax system is also accessible via mobile devices such as tablets and smart phones. It goes without saying that this feature provides much more flexibility than traditional faxing. Indeed, it is now possible to send and receive faxes from anywhere. The documents are transmitted digitally, which also makes archiving easier.

    XMedius: global leader in online faxing

    In light of this information, you may perhaps be curious to know how you can transition from the traditional fax method to online faxing. If this is the case, do not hesitate to contact us with your questions.

    With more than 20 years of experience in the online fax service market, we are able to offer you the fastest and most reliable technology that exists in the industry today.

    The original article can be found here.

    E-mail us on sales@rincon.co.in for more information and we will be glad to assist you.

  • Reblog: 4 ways Financial Institutions can profit from IP Fax Solutions

    Nowadays, the word “fax” itself carries some outdated connotations. When most people think fax, they picture a dinosaur of a machine sitting in some corner of the office waiting to be fed ink. In the finance industry, however, fax usage is showing no signs of slowing down. In their 2017 Fax Survey, the International Data Corporation (IDC) reports that financial institutions – from small firms to fortune 500 companies – showed a 7% increase in use of fax technology last year alone.

    As someone who works in finance, you’re probably well aware that while sending and receiving sensitive documents from a traditional fax machine is costly and inefficient, it can be necessary when it comes to the security of certain documents.

    Luckily, the archaic technology of fax machines isn’t the only means out there used to transmit faxes. On-premises and cloud-based fax over IP (FoIP) solutions are on the rise, and they have specific and significant advantages for financial professionals. Here are a few for you to consider.

    Improve internal processes

    Traditional fax has been around for years, and while it’s a technology that most of us have grown accustom to, the majority of people don’t consider just how much time using and maintaining fax machines takes up. One of the first and foremost advantages to switching to an FoIP solution is no longer having to wait around at the fax machine for important documents to be sent and received. That also means no more having to physically file paper documents away and a huge decrease in the chances they’ll be lost or misplaced.

    Giving staff the ability to send and receive important documents from their workstations provides a drastic boost to internal processes with the additional advantage of a big upgrade to your organization’s data security levels. In cases where fax volumes are higher, the increase in employee productivity is even more noticeable. Learn how global payment processing firm First Data took their internal processes to the next level with XMediusFAX.

    Digitize your signature

    There are many instances in the financial industry where signed documents need to be turned around quickly. It can get frustrating when clients or signing officers have to worry about the lengthy paper-based fax or scan-to-email processes when requiring a signature.

    XMediusFAX allows professionals in the financial sector to add digital signatures to their transmissions straight from their workstations or mobile devices. Important transactions shouldn’t have to undergo any unnecessary delays.

    Send unlimited pages in a single fax transmission

    Email is the most widely chosen method of communication and document transmission in business today. Aside from security limitations, email also restricts the size permitted for attachments, making it both risky and inconvenient for financial transactions.

    Financial professionals regularly have to send or receive huge proposals and contracts. With file size limitations, they often have to resort to sending several emails for the same transaction. XMedius solutions provide unlimited page transmissions directly from user workstations, always enabling more than enough for typical “large deals”.

    On the market for an FoIP solution but not sure which one would work for your organization? Go with the industry’s best!

    The original article can be found here.

    To learn more contact us sales@rincon.co.in

  • XMedius software for law firms and the legal industry

    Legal professionals throughout the world – whether in law firms, corporate legal departments, or otherwise – use fax daily to send and receive confidential documents with the courts, with clients, and with other attorneys. The majority of law offices rely on traditional fax, but with the increasing stringency of federal regulations, a paper-based infrastructure lacks the security required for modern legal communications. Law firms and in-house counsel are also becoming aware of the other inefficiencies that come along with using traditional fax: it’s costly and can decrease the efficiency and productivity of staff.

    XMedius’ electronic and cloud-based fax software for law firms step up to the plate where paper-based fax falls short with a range of built-in features designed to extend fax capabilities for legal professionals.

    Secure File Exchange On-the-Go

    With our mobile fax apps, your team can fax from anywhere, whether in the office, on the road, or in court using any internet connected mobile device. You’ll have the ability to turn any fax machine into your own personal printer by sending documents via your mobile phone or tablet and have the paperwork you need, whenever you need it.

    Fax Software For Law Firms that Integrates with MFPs

    XMedius solutions require no additional hardware investments. On top of staff being able to send and receive faxes directly from their email inboxes, XMedius law office technology can also integrate directly into your existing multifunction printers (MFPs). This means that rather than having to print documents first and run them through a fax machine, attorneys and staff can fax documents online right from the printer. This eliminates the cost of leasing and maintaining fax machines and updates the capabilities of the MFPs your organization has already invested in.

    Simplify Document Management with an Audit Trail

    XMedius solutions keep track of all sent and received fax transmissions with a built-in audit trail function. This makes document management hassle-free and helps law firms associate costs of faxes to specific clients, streamlining billing and cost recovery.

    Adhere to Compliance Regulations

    Secure file exchange solutions used in the legal industry need to protect your data while meeting Federal compliance regulations at all times. XMedius software for law firms allow you to send and receive sensitive legal documents in compliance with HIPAA, SOX, and more. Learn more about our certifications and compliance.

    To learn more contact us sales@rincon.co.in

  • Wither fax?

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    Fax is the most commonly forgotten, but most reliable and secure method of document delivery. One of the biggest mistakes a company can make when it comes to securing sensitive data is not utilising the method of faxing for securing sensitive data in their document delivery mechanism.

    Fax is still a much more secure delivery method than both email and cloud storage. This is critical not only for industries such as finance, but also for health care, logistics, education, government and more. Viruses cannot infect your network from a fax, because they cannot be embedded anywhere. Besides your network cannot be hacked into using the fax protocol. [/wc_column]

     

    The advent of technology has helped companies move over from conventional fax machines to centralised fax servers. A fax server is part of the network yet uses the secure T.30 faxing protocol or the T.38 Fax over IP protocol. The fax server integrates with your mail server as well as your Line of Business applications to offer a seamless experience to users.

    If you are considering implementing a fax management solution for your organisation, but are still sitting on the fence when it comes to selecting the right solution, we encourage you to e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • The Secret Life of the Fax Machine

    Thanks to Roopesh Mistry for sending this link…. It takes us through the evolution of fax albeit in a comic book manner. This link is worth visit.