Rincon India Solutions Pvt. Ltd.

Tag: HR

  • Human Resources (HR) Document Management

    Human Resource Management can be a source of strategic advantage for every company, but is your Human Resources department able to effectively and efficiently do their job?

    The amount of paper and electronic documents that any HR department generates and receives can be huge with numerous files having to be maintained for every employee and applicant. In addition, ensuring compliance with regulations is essential as well as improving departmental efficiency.

    Employee Screening and Selection

    On-Boarding

    Talent Management

    General HR

    • Resumes and applications
    • Interview records
    • Pre-employment testing
    • Verification and reference checks
    • Government forms
    • Benefit forms
    • Emergency notification forms
    • Performance management
    • Talent reviews
    • Training and certifications
    • Promotions and transfers
    • Exit interviews
    • Wage and salary information
    • Wage garnishments
    • Formal discipline
    • Job-related medical records

    How FileDirector can assist?

    Our document management software for Human Resources helps HR department retain documents for the appropriate time and improve office efficiency. Personal information for every employee and applicant’s information is safely stored in our electronic repository for quick and easy access.

    Now every resume, cover letter, internal memo, employee review, sick leave request and more is traceable and easily maintained.

    Reduce Compliance and Legal Issues

    HR documents like employee files, medical records, and Investment documents can be stored in the system to ensure separation of key HR files. Security features protect employee privacy and comply with. Never again lose or misplace documents, even odd sized documents such as doctor’s notes.

    Benefits

    • Central repository for all HR documentation
    • Save time and space filling and retrieving documents
    • Create segregated and secured personnel documents
    • Develop best practices for your departmental records management
    • Rapid Deployment equals rapid ROI
    • You can be up and running today
    • Guaranteed user adoption with the user friendly, flexible interface
    • Let HR staff focus on core activities and less on paperwork
    • Know the status and location of all candidates and employee records in your system
    • Enable staff to view required documents simultaneously
    • Never lose or misplace a file again!

    For more information e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • FileDirector Small Business Edition (SBE)

    The ideal solution for SMEs
    • Cost-favourable
    • Easy to use
    • Up to 15 users simultaneously
    • World-wide access to your documents
    • Intuitive security concept

    FileDirector Small Business Edition (SBE) offers small businesses an effective, favourable priced and easy-to-use Electronic Content Management system. Perfectly matched to the requirements of smaller businesses for handling business-related documents such as orders, invoices or contracts, the software instantly makes your business more efficient.

    FileDirector SBE is a high performer when it comes to mapping your business processes. Your staff can go through their work with significantly-increased productivity, which means your customers are offered a higher level of service. At the same time, your documents are stored securely and accessible at any time.

    FileDirector SBE allows up to 15 users to be working at the same time, without the need to run on a Windows domain. Microsoft SQL Server or Oracle provide the database platforms. This means that you have acceptable hardware requirements, delivering a high degree of data security.

    If your business grows and along with it your requirements, FileDirector can grow with a simple license upgrade from SBE to Enterprise. The modular system of FileDirector products emphasises this philosophy.

    Extend the usage to Purchase, HR, Legal, Administration, Accounts Receivable, Sales Order Processing and other Paper / E-mail / Electronic document driven processes.

    E-mail us on sales@rincon.co.in for more information and we will be glad to assist you.

  • Document Management for HR

    Human Resource Management can be a source of strategic advantage for every company, but is your Human Resources department able to effectively and efficiently do their job?

    The amount of paper and electronic documents that any HR department generates and receives can be huge with numerous files having to be maintained for every employee and applicant. In addition, ensuring compliance with regulations is essential as well as improving departmental efficiency.

    Key Document Management Issues Facing HR Managers

    Issues
    • Growing volumes (and duplication) of paper and electronic records
    • Manual processes to copy, email, mail, and file HR documents
    • Inconsistent document processes across locations
    • Lack of reporting or audit capability for more complicated internal and external requests
    Impact
    • Slow, sometimes incomplete ability to access employee files
    • Higher labor costs
    • Missing HR files
    • Duplication of effort
    • Can’t verify document retention
    • Delays in processing paper work
    • Risk of fines for noncompliance
    • High storage and shipping costs
    • Privacy and security concerns
    What HR Managers Must Do
    • Create fast and easy access to documents
    • Ensure document security, backup and recovery
    • Reduce storage and shipping costs
    • Improve reporting and audit capabilities
    • Increase productivity
    • Reduce exposure to compliance fines
    • Optimize use of HR staff
    How FileDirector can assist?

    Our document management software for Human Resources helps HR department retain documents for the appropriate time and improve office efficiency. Personal information for every employee and applicant’s information is safely stored in our electronic repository for quick and easy access.

    Now every resume, cover letter, internal memo, employee review, sick leave request and more is traceable and easily maintained.

    Benefits:
    • Central repository for all HR documentation
    • Save time and space filling and retrieving documents
    • Create segregated and secured personnel documents
    • Develop best practices for your departmental records management
    • Rapid Deployment equals rapid ROI
    • Guaranteed user adoption with the user friendly, flexible interface
    • Let HR staff focus on core activities and less on paperwork
    • Know the status and location of all candidates and employee records in your system
    • Enable staff to view required documents simultaneously
    • Never lose or misplace a file again!

    E-mail us on sales@rincon.co.in for more information and we will be glad to assist you.

  • Reblog: Non Compliance is Like Driving without Insurance

    Staying Compliant helps companies avoid risks like

    • Imprisonment of Directors
    • Heavy Fines
    • Loss of Business Reputation
    • Cancellation of Licenses/Registration
    • High Litigation Costs

    It is better for companies to understand the risks associated with non-compliance with various statutory and regulatory compliance. Depending on the type of business and geographical presence there are various types of compliance responsibilities that companies are required to fulfil. Some of these responsibilities are periodic and involve activities like filing of returns, statutory payments, maintenance of registers etc.

    Many of the responsibilities are conditional or event based. Events like employee on boarding, exit, accident or death require various types of compliance tasks under several labour laws. Similar under Companies Act, many compliance responsibilities are triggered based on the changes of the shareholding pattern or directorship.

    The common compliance responsibilities are something that every HR, finance or Compliance department would typically track regularly. Conditional or typical event based compliance becomes challenging for the companies and require expert advise. Regular changes to the compliance requirements is another challenge for the companies.

    Most HR, finance or Compliance department use services of various agencies along with some in house expertise in order to stay compliant and keep companies safe from the risks of non-compliance. A major headache remains trying to keep all the documentation in place for easy retrieval during an inspection or an audit. Tax related compliance documents can be downloaded from income tax website but the labour law compliance documents cannot be stored or retrieved from government sites. Producing documentation hence becomes a major risk as lack of evidence is akin to non-compliance and attrition in the HR department leads to risk of losing these crucial documentation.

    One solution to avoid these risks is to have a compliance solution in place that can help verify whether all compliance activities are timely completed. The solution also helps track and identify gaps in compliance if any. Online documentation is another major benefit of having compliance solution in place.

    The original article can be found here.

    To learn more, contact us on sales@rincon.co.in