Rincon India Solutions Pvt. Ltd.

Tag: Workflow

  • Are You Worried About Document Safety?

    Luckily, there is a technology that you can use to protect your important documents. Storing documents electronically can be much more cost-effective and safer than paper storage. Protecting the electronic documents from alteration and keeping a history of authorized changes is a must and now no more need to worry about documents.

    We offer an end-to-end solution right from scanning your documents to archival of the same.

    Concerned about maintaining the server on your premises? We also have the solution available on the cloud.

    Importance of Scanning & Storing

    • Eliminate Paper Clutter
    • Never Lose a File
    • Improve Customer Service
    • Lower Expenses
    • Secure Your Information
    • Access Your Documents Anywhere.

  • Still struggling with managing documents?

    Centralised Document Retrieval System

    FileDirector Document Management Software

    • Safeguard information
    • Supports both paper and electronic documents
    • Bulk Upload
    • Email Archiving
    • Integrated with Microsoft Office
    • Workflow for document review & business processing
    • Simplify disaster recovery
  • Robotic Process Automation

    Robotic Process Automation

    Robotics Process Automation (RPA) allows organisations to automate tasks just as if a human being was doing them across applications and systems. Robotic automation interacts with the existing IT architecture with no complex system integration required.

    It can be used to automate workflow, infrastructure, back office process which are labour intensive. These software bots can interact with in-house applications, websites, user portals etc. RPA is a software program which runs on an end user’s PC, laptop or mobile device. It is a sequence of commands which are executed by bots under some defined set of business rules.

    The main goal of RPA is to replace repetitive and boring clerical tasks performed by humans, with a virtual workforce.

    A simple example is when in any organisation, you need to fetch the bank statement, the steps involved are:

    1. Open the browser
    2. Type in the URL of the Bank
    3. Go to the login page
    4. Enter the login and password
    5. Select the option of downloading the statement
    6. Select the account number
    7. Select the period for which the statement is required
    8. Select the format in which you wish to download the statement (Maybe xlsx, pdf or csv)
    9. Download the file
    10. Rename the downloaded file to the convention defined
    11. Mail the file or maybe just save it in a specific folder
    12. What if all these 11 steps could be automated so that it could be achieved unattended at scheduled times of the week / month?

    This is what RPA would be able to do.

    While this is a very basic example, RPA can do complex but routine steps on a regular basis. All that we need to do is list down all the actions that happen on the screen in detail.

    RPA can be used across all verticals ranging from Finance to Manufacturing to e commerce to Telecom.

  • Reblog: Value of the new nurse call systems in hospitals

    For many years hospitals have been working hard to eliminate communication challenges and improve nursing workflows. Whether it’s locating a nurse, or responding to a patient’s request for more pain medication — it has been notoriously time consuming and difficult to streamline these workflows. One of the approaches to resolving this is through the implementation of a unified nurse calling system. This solution offers a way for nurses and patients to interact, and for nurses to get real-time notification on patient status and respond to patient requests. Previously for some of these systems, excessive wiring in patient rooms and nurses’ areas was a must, which made installation expensive and hard quite cumbersome. Fortunately though, they did end up providing tremendous value, and thus were worth the costs in the end.

    Nurse calling systems have seen several changes throughout the years. Some of the early models were based on simple light indicators — some still being used in doctors offices today — where a patient has the option to press one of few color coded buttons, causing a board at the nurses’ station to light up, indicating the room number and the color pressed.

    But in today’s market, there have been many new solutions that can do more than just light exchange. Many are IP based systems that can exchange messages, voice and data. Some of the newer nurse calling systems offer several advantages, such as:

    • The ability to use RTLS (Real-time Location System) to locate a nurse on the floor
    • Two-way communication between patient-nurse or physician-nurse
    • Integration with heart monitors and other medical devices to alert nurses of a patient’s critical condition
    • Computerized dashboards that show real-time location of nurses, room status, patient info and current staff distributions
    • Wireless communication as the backbone to utilizing existing infrastructure without incurring additional wiring costs
    • IP based
    • Scalable, which enables the system to grow with demand
    • Ease of manageability and enabling IT departments to manage and support the solution
    • “There is an App for that” — well I have not seen a system with a mobile app yet, but I am certain there has to be one out there
    • Interoperability where the system can interact with other medical devices as well as HIS (Hospital Information System)

    It is very clear that new nurse calling systems will help improve patient care, as they are a good way to increase efficiency, drive positive outcomes, and help nurses provide better care for their patients.

    The original article can be found here.

    To learn more about Nurse Call Systems for usage in the healthcare vertical, contact us on sales@rincon.co.in

  • Reblog: 13 Reasons Why Document Management Systems Fail

    Whether solving a paper problem, implementing an automated work flow, or simply improving the way electronic files are handled, the right document management system can provide a wide range of benefits for businesses large and small. Buying software alone is not the solution. Getting the implementation right is key.

    The KPMG Forensics Advisory has found that document management system implementations can fail when success factors outside of technology and project-management implementation methodologies are overlooked.

  • Purchase Order Processing

    Any business can benefit from the elimination of the current paper driven Purchase Fulfilment processes by replacing them with electronic Purchase Fulfilment and subsequent electronic storage.

    Benefits:

    • Conversion of paper documentation into electronic form
    • Electronic documents, E-mails, PDF files can be put directly into a purchase workflow
    • These are reviewed, edited, approved and processed efficiently at every stage of the process
    • Reduces costs, increases control and maximises efficiencies
    • Search Purchase Requests and supporting documents based on Index Data and content.

    If you are considering the implementation of a document management system for your business, but you are still on the fence when it comes to selecting the right solution, please e-mail us on sales@rincon.co.in and we will be glad to assist you.