Rincon India Solutions Pvt. Ltd.

Tag: XmediusFAX

  • Reblog: 4 ways Financial Institutions can profit from IP Fax Solutions

    Nowadays, the word “fax” itself carries some outdated connotations. When most people think fax, they picture a dinosaur of a machine sitting in some corner of the office waiting to be fed ink. In the finance industry, however, fax usage is showing no signs of slowing down. In their 2017 Fax Survey, the International Data Corporation (IDC) reports that financial institutions – from small firms to fortune 500 companies – showed a 7% increase in use of fax technology last year alone.

    As someone who works in finance, you’re probably well aware that while sending and receiving sensitive documents from a traditional fax machine is costly and inefficient, it can be necessary when it comes to the security of certain documents.

    Luckily, the archaic technology of fax machines isn’t the only means out there used to transmit faxes. On-premises and cloud-based fax over IP (FoIP) solutions are on the rise, and they have specific and significant advantages for financial professionals. Here are a few for you to consider.

    Improve internal processes

    Traditional fax has been around for years, and while it’s a technology that most of us have grown accustom to, the majority of people don’t consider just how much time using and maintaining fax machines takes up. One of the first and foremost advantages to switching to an FoIP solution is no longer having to wait around at the fax machine for important documents to be sent and received. That also means no more having to physically file paper documents away and a huge decrease in the chances they’ll be lost or misplaced.

    Giving staff the ability to send and receive important documents from their workstations provides a drastic boost to internal processes with the additional advantage of a big upgrade to your organization’s data security levels. In cases where fax volumes are higher, the increase in employee productivity is even more noticeable. Learn how global payment processing firm First Data took their internal processes to the next level with XMediusFAX.

    Digitize your signature

    There are many instances in the financial industry where signed documents need to be turned around quickly. It can get frustrating when clients or signing officers have to worry about the lengthy paper-based fax or scan-to-email processes when requiring a signature.

    XMediusFAX allows professionals in the financial sector to add digital signatures to their transmissions straight from their workstations or mobile devices. Important transactions shouldn’t have to undergo any unnecessary delays.

    Send unlimited pages in a single fax transmission

    Email is the most widely chosen method of communication and document transmission in business today. Aside from security limitations, email also restricts the size permitted for attachments, making it both risky and inconvenient for financial transactions.

    Financial professionals regularly have to send or receive huge proposals and contracts. With file size limitations, they often have to resort to sending several emails for the same transaction. XMedius solutions provide unlimited page transmissions directly from user workstations, always enabling more than enough for typical “large deals”.

    On the market for an FoIP solution but not sure which one would work for your organization? Go with the industry’s best!

    The original article can be found here.

    To learn more contact us sales@rincon.co.in

  • Reblog: Why IT professionals in education are adopting Fax-Over-IP technology

    Educational institutions, from primary schools to universities, send and receive important and confidential documents, ranging from purchase orders, school registrations and student records. School districts and universities have centralized and localized administrative departments that handle accounting, purchasing, financial and student information for their entire organization.

    This means that large volumes of highly sensitive data are exchanged throughout educational institutions every day. And security threats are an ever-growing problem. As a result, protecting this data has become a primary concern.

    Today, the weakest link in the entire information exchange process is the email. In fact, if educational institutions stopped using emails to send sensitive information, a significant source of security threats would be vastly reduced. Email technology is easy to use, but it doesn’t adequately address current security requirements.

    Fax rocks

    Alternative solutions for secure document exchange, such as electronic signatures and encrypted email software, do exist. But they are generally complex to implement and less than user-friendly. However, there is a proven solution that is secure, easy to use and creates documents that are almost impossible to intercept. That solution is the fax.

    Despite what some people may think, the fax is still a critical component of an information exchange system. Fax solutions have evolved significantly in recent years and are now software based, leveraging Internet networks (FoIP), which allow you to send and receive confidential faxes by email.

    7 reasons why Fax-over-IP (FoIP) should be part of your IT infrastructure

    1.  It keeps student records safe
    College and university officials have to deal with a host of potential threats. Illegally accessing student information to change grades or destroy proprietary school information must be prevented. With state-of-the-art FoIP technology, faculty and administrators can easily and securely transmit student records. They can also effectively track the delivery of a document and securely forward fax messages to their staffs for quick and appropriate action.

    2. It is a highly reliable tool
    FoIP supports diverse survivability deployment models ranging from high availability to disaster recovery and remote branch survivability which ensure the integrity and availability of your fax data.

    3. It frees up time for what matters most
    Troubleshooting and maintaining an institution’s fax machines is a challenging and time-consuming activity for an IT department. FoIP simplifies faxing by integrating seamlessly with the current telephony environment, reducing the technical support time IT spends on fax issues.

    4. It adapts to your school’s requirements in a heartbeat
    Because FoIP is a software solution, new fax channels can easily be added to increase fax volume capacity during specific busy periods. This high degree of scalability helps educational institutions accommodate evolving requirements.

    5. It can help you save thousands of dollars per year
    Today’s FoIP technology reduces the number of phone lines and the need to print on paper, which in turn reduces toner and machine maintenance costs, enabling organizations to potentially save tens of thousands of dollars per year. Reducing paper files also lessens the need for real estate in which to store those files.

    6. It centralizes solutions and makes them accessible from anywhere
    FoIP technology allows student record transmission in real time, and is accessible from anywhere and from any device. IT departments can centralize all types of fax documents throughout schools and districts and among all stakeholders.

    7. It helps you comply with industry legislation and best practices
    Built-in advanced user and administration control, management and encryption features support compliance requirements such as the FERPA (Family Educational Rights and Privacy Act) on the protection of students’ privacy with regards to educational records.

    Product Highlights of XMediusFAX® for Education Institutions

    XMedius has extensive experience integrating their fax solutions with financial and student information systems.

    • Business processes are streamlined by integrating XMediusFAX® with existing VoIP infrastructures, applications, groupware tools, IP PBXs, voicemail systems and multifunction Printers (MFPs)
    • XMediusFAX® has also been integrated with a range of third-party software and is recognized as the most reliable and mature IP fax solution on the market.
    • In multi-branch organizations, long-distance charges are drastically reduced through XMediusFAX®’s built-in Least Cost Routing (LCR)
    • Faxes are routed over telephone lines, Internet, Intranet, WAN and LAN environments. Inbound faxes are directed to the appropriate destination without human intervention to limit unauthorized access to personal client information.
    • Monitoring and reporting features create an audit trail of all sent and received faxes.
    • XMediusFAX® is powered by the most advanced T.38 FoIP integration for VoIP platforms.
    • XMediusFAX® helps reduce Total Cost of Ownership (TCO) of a fax infrastructure by eliminating fax machines, phone lines and the associated supply and maintenance costs.
    • XMediusFAX® has won numerous awards in the IP telephony space. By combining XMediusFAX® with your multifunction printers (MFPs) we can enhance and provide an enriched faxing solution for educational institutions.

    The original article can be found here.

    To learn more contact us sales@rincon.co.in

  • Migrating your Fax Server to XMEDIUSFAX

    Fax-over-IP is a critical component in the communications infrastructure of many organizations. It is optimized to secure and streamline their document workflows, and it helps them to achieve compliance with the security and privacy regulations that apply to their respective industry sectors.

    XMediusFAX® is an ideal FoIP solution. It is a single-source, software-only technology and includes its own patented T.38 protocol, the most reliable protocol for transmitting faxes over a VoIP network. Better yet, XMediusFAX® doesn’t require a third party to enable your fax infrastructure and our R&D team has fully mastered the software and can intervene quickly if any assistance is needed. Furthermore, XMediusFAX® features shared High Availability (HA) channels that replicate information in real time. Both of its servers are active, so should one fail, the other takes over until the malfunctioning server resumes its normal workload. This ensures an uninterrupted workflow.

    Because of all these critical benefits, the XMediusFAX® solution attracts a range of organizations that are interested in implementing a superior FoIP solution.

    However, switching over from another solution can raise some concerns. One that prospective customers most often express involves migrating and preserving their existing data. In response to this concern, the XMedius team has developed a tool to help our new customers migrate from their current database* to an XMediusFAX® server while preserving all of their fax records and user information.

    Would you like more information about the migration offer of your current Fax-over-IP solution to ours?

    *Conditions Apply

    E-mail us on sales@rincon.co.in for more information and we will be glad to assist you.

  • Wither fax?

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    Fax is the most commonly forgotten, but most reliable and secure method of document delivery. One of the biggest mistakes a company can make when it comes to securing sensitive data is not utilising the method of faxing for securing sensitive data in their document delivery mechanism.

    Fax is still a much more secure delivery method than both email and cloud storage. This is critical not only for industries such as finance, but also for health care, logistics, education, government and more. Viruses cannot infect your network from a fax, because they cannot be embedded anywhere. Besides your network cannot be hacked into using the fax protocol. [/wc_column]

     

    The advent of technology has helped companies move over from conventional fax machines to centralised fax servers. A fax server is part of the network yet uses the secure T.30 faxing protocol or the T.38 Fax over IP protocol. The fax server integrates with your mail server as well as your Line of Business applications to offer a seamless experience to users.

    If you are considering implementing a fax management solution for your organisation, but are still sitting on the fence when it comes to selecting the right solution, we encourage you to e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: Mobility and the User Experience

    ipad-handsIt should come as no surprise that mobile communications are no longer the wave of the future: they are the wave of today. Here are some recent statistics:

    • The number of mobile devices in use will jump from over 7.7 billion in 2014 to over 12.1 billion by 2018. (Source: The Radicati Group, Inc., February 2014)
    • In 2014, for the first time ever, time spent on mobile apps exceeded desktop web access (Source: Marketing Charts)
    • Over 50% of total email opens occurred on a mobile phone or tablet in Q3 2014. (Source: Experian “Quarterly email benchmark report [Q3 2014]”)
    • And last, but certainly not least, – 64% of employees rarely use enterprise mobile apps because of poor user experience. (Source : Forrester)

    When we developed XMediusFAX® one of our predominant concerns was to offer users an elegantly simple way to send and receive faxes from the entire range of communication tools, including desktop and email clients, web-browser interfaces, MFPs and mobile devices. With each revision and upgrade, making the user experience even better has been a priority.

    What constitutes a better user experience? Certainly functionality is an essential part of the equation. Is the fax solution comprehensive and versatile enough to address all the user’s needs, whether for communication, tracking or security? Does it improve productivity? Does it enhance rather than impede the workflow? From the user experience perspective, is it simple, easy and enjoyable to use? Does it make your work life easier? Is it intuitive–does it do what you want it to do in the way that you want it to?

    All these considerations were top of mind when we designed the XMediusFAX® for iPhone and iPad app.

    First and foremost, the app allows users to fax documents anywhere and at anytime without the need for a fax machine, a computer or phone lines. And we designed it so that faxing from a mobile device is as simple as sending an email. Unlike email, though XMediusFAX® for iPhone and iPad provides the highest levels of security which enables compliance with the full range of regulatory and compliance mandates.

    We also created an easy-to-use touchscreen interface to optimize the faxing experience. With this interface, users can:

    • Transmit documents to the same fax numbers they have always used
    • Fax legal documents upon signature
    • Select documents from virtually any mobile file management application, such as GoogleDrive and DropBox
    • Use the embedded camera in the iPhone or iPad to scan documents to be sent
    • Fax documents from within any other mobile application that can export PDF, MS Word or image files–or any other format supported by the fax service

    Moreover, in response to expressed user needs, we have provided flexible options for selecting fax recipients–users can select existing contacts, for example, or enter new contacts on the fly.

    Finally, we included enterprise grade features that provide a variety of easy-to-configure fax options, from personalized cover sheets and delayed faxing to notifications and tracking.
    In short, our goal has been to make faxing from a mobile device as versatile, secure and easy as faxing from a desktop or web browser.

    With XMediusFAX® for iPhone and iPad, we’ve tried to create the perfect mobile complement to our XMediusFAX® on-premises and cloud solutions.

    If you are considering the implementation of a fax automation system for your business, but are still on the fence when it comes to selecting the right solution, please e-mail us on sales@rincon.co.in and we will be glad to assist you.

    The original post is written by Marcello Michelet Quintaes and appears here.

  • Reblog – Data Security In Education: What IT Professionals Need To Know

    How adopting Fax-over-IP technology can help participants in the educational sector meet their various legal obligations.

    Educational institutions, from primary schools to universities, send and receive important and confidential documents every day. And because significant volumes of highly sensitive data are exchanged, security threats are an ever-growing problem. As a result, data security has become a primary concern.This infographic illustrates why the transmission of information by fax is a critical component of an efficient and secure information system, and how adopting Fax-over-IP technology can help participants in the educational sector meet their various legal obligations.

    xmedius_blogimage

    The original post appears on the Xmedius.com website and is available here.

  • Sagemcom and Rincon unveil new partnership at Interop Mumbai 2013

    November 18, 2013

    Sagemcom, a global leader in advanced fax server solutions for IP networks since 2002, and Rincon, a solution provider based in India, declared their new strategic alliance to deliver Fax-over-IP solutions for Unified Communications in South Asia.

    To view the complete press release click here.

  • Divine Intervention via fax?

    This snippet appeared in the Mumbai edition of The Times of India dated August 29, 2011. Goes to show how quick and easy it is to access fax and it was God’s way of answering his devotee’s prayer VIA FAX.

    Faith and diamonds

    In just 11 years, Rama Shah, a Jain housewife from Sion, has created more than 1.5 lakh Ganesha idols, several of them with her eyes closed. Shah, a staunch devotee who boasts numerous national and international records for her talent, says her undying faith in Ganesha has helped several. Only recently, said Shah, it came to the rescue of a Gujarati businessman who had 13 packets full of diamonds with him.

    He was on his way from Gujarat to Mumbai and was accosted by cops in Bandra during a nakabandi. They arrested him as he did not have a valid bill for the diamonds. A local diamond trader known to the businessman then phoned Shah, who is also a mohalla committee member, and sought her help, insisting that his acquaintance was innocent.

    She immediately rushed to the police station where the businessman had been detained for more than 24 hours by now. Though they welcomed her, the cop said he would not be able to release the businessman unless relevant documents were produced. She nodded, stepped out and muttered a quick prayer to her favourite elephant-headed God. In what she calls a stroke of divine intervention, she saw a faxing shop. She decided to call up the shop in Gujarat, from where the diamond trader had made the purchases, and asked them to fax their records for the day. On receiving the document, which proved the businessman’s innocence, the cops released him. The man was deeply overwhelmed and wanted to reward the cops. But Shah, who recently made an idol dedicated to Anna Hazare, insisted that it would not be right to give them cash. “Since he wanted to express his gratitude in some way, I asked him to give them a diamond instead,” says Shah.