Rincon India Solutions Pvt. Ltd.

Tag: Fax

  • Reblog: Arizton Report Reveals Valuable Global Fax Market Insights

    Arizton Advisory & Intelligence is a market research organization that produces premium market research solutions and customized reports for a wide variety of industries. They track both high growth and niche markets across industries, such as:

    • Consumer Goods & Retail Technology
    • Automotive & Mobility
    • Smart Tech
    • Healthcare and Lifesciences
    • Industrial Machinery
    • Chemicals & Materials
    • IT & Media
    • Logistics & Packaging

    Arizton recently released their “Global Fax Services Market Outlook and Forecast 2017-2022”, and once we heard about it we naturally jumped at the opportunity to get our hands on it! The report is chock-full of industry tidbits and also contains their 5-year forecast of the global fax services market. Here are 4 of what we consider to be the key takeaways from their 2017 report.

    1. Fax Services Reduce Carbon Footprint

    It’s important to indicate that for the context of this article, the term “fax services” refers to the plethora of on-premise, cloud-based, hybrid, and secure file exchange solutions on the market that have been developed to replace traditional, paper-based faxing. Most people are aware that by switching to a digital fax solution they reduce paper usage within their organization, but Arizton’s findings delve a little deeper. In discussing market growth enablers in their Global Fax Services Market report, Arziton mentions that modern fax services reduce the usage of paper by up to 75% across organizations of all sizes.

    Computer-based fax solutions reduce paper use not only by replacing traditional fax machines, but by replacing other workflows involving paper, such as scan-to-email workflows as well. The report estimates that in a single year, 150 billion papers are used for faxing purposes in the US alone.

    As awareness and initiatives to create a “green office environment” grow across all industries, on-premise and cloud-based faxing services have helped organization’s paper requirements decrease significantly over the last decade. Every organization that adopts cutting-edge fax solutions not only minimizes their own carbon footprint, they help reduce the need for paper production in general.

    2. Fax Automation Workflow is a growing trend

    Arizton’s report explains that fax automation has grown to become one of the most popular features of today’s fax solutions for organizations who largely operate in a transaction-based environment. The automated sending of documents is especially appealing to companies whose document processing needs are growing, and is an available feature provided by various fax services vendors in the industry.

    Fax automation is achieved by integrating on-premise or cloud-based solutions with existing customer applications, such as CRM. Users can then predefine numerous documents and contacts for automatic transmissions based on their business needs.

    3. There’s still a lack of awareness of traditional fax alternatives

    Although there are several models of fax solutions on the market to replace the traditional fax infrastructure, the Arizton report explains that lack of awareness of fax services often leads to usage of email as a substitute. Many organizations replace traditional fax by sending documents via email after scanning them through hardware devices.

    Email may provide a faster and more convenient alternative to using fax machines, but it isn’t inherently secure and without the right security measures in place, an organization’s data governance may not meet compliance regulations. Fax solutions that integrate directly with user email applications are a modern, secure, and compliant alternative that allow users to continue to send and receive files from the platforms they’re most comfortable working with. Several contain a built-in audit trail function to eliminate any guesswork should an organization come under regulatory audit.

    4. The Healthcare industry is leading the fax services adoption pack

    Several end-user industries are discovering that modern fax solutions are a great way to increase productivity, save cost, and enable a more compliant environment, but none more than the healthcare sector. Ariston reports that healthcare (which includes hospitals, clinics and pharmaceutical companies) is the biggest revenue contributor for fax services, representing 30% of the global market. Healthcare organizations mainly opt for fax services to ensure the secure transmission of patient documents which helps comply with regulatory compliance like HIPAA in the US, not to mention that fax solutions can also automate several document management processes. In coming years, Arizton expects healthcare revenues to continue to grow as fax solutions become more widely used by individual physicians and the use of fax solutions grows in the APAC regions.

    A close runner-up, representing 26% of global revenue for the fax services market is the Banking, Financial services and Insurance (BFSI) sector, with banks and insurance organizations are the leading revenue contributors, followed by mortgage companies. The Arizton report forecasts that by 2022, more organizations in the financial sector are expected to migrate towards hybrid fax solutions. Hybrid fax solutions give companies greater control over their data with on-premise server deployments, yet also offer the flexibility and scalability of cloud fax solutions.

    Looking for a fax solution that can boost productivity, automate workflows, and help your organization meet regulatory compliance no matter what industry you’re in? Speak with an expert today to find out which solution would best meet your business needs.

    For more information e-mail us on sales@rincon.co.in and we will be glad to assist you.

    The original article can be found here.

  • Reblog: Is Fax Dead in Healthcare?

    The word “fax” has some pretty outdated connotations within today’s highly mobile and technologically savvy workforce. When people think fax, it may invoke a flashback of standing in front of a jammed machine as they attempt another go at sending a single page for the 6th time, or trying to get an urgent document over to a waiting recipient, only to discover that the receiving fax machine is out of ink. Regardless of the reputation fax has for being obsolete tech, the reality is that fax usage in many industries is still rising, not dropping, and faxing itself no longer means having to rely on outdated machines.

    If you’ve pondered the question “Who still faxes in 2018?” the straightforward answer is that many businesses rely on fax for their day-to-day operations.

    In The International Data Corporation’s (IDC) 2017 fax survey, 82% of respondents in the Finance, Healthcare, Manufacturing, Legal, and Government sectors saw fax usage go up or remain consistent compared to the previous year. The average growth of fax usage across the board was 27%, with a quarter of companies in these sectors reporting growth between 50-74% – a very far cry from the statement that “fax is dead”!

    Fax is far from dead. Not only is it still widely used, it has evolved into a digitized medium that integrates seamlessly with interfaces that most of us use regularly, like email. While fax machines may remain for a little while longer, their use is no longer synonymous with faxing itself. Fax-over-internet-protocol (FoIP) technology has revolutionized communications, allowing for increased security, mobility, and ease-of-use. Read on for an overview of how and why fax has remained commonplace in the healthcare industry.

    The Role of Compliance in Healthcare Faxing

    The healthcare industry’s wide use of fax has a lot to do with regulatory compliance, namely with the Health Insurance Portability and Accountability Act, or HIPAA, which was passed by the US Congress in 1996. Navigating the details of regulatory compliance can get overwhelming: when it comes to secure data transmission, what does HIPAA actually say? The HIPAA Privacy Rule was enacted in 2001, shedding a little more light on exactly how healthcare organizations should protect patient data. It urges healthcare professionals to take “reasonable safeguards” when sharing patient files between hospitals, labs, doctors’ offices, and insurance providers.

    The US Department of Health and Human Services (HHS) clearly names fax as an essential method of transmitting medical records, test results, and anything else containing personally identifiable information (PII). This is not to say that email isn’t widely used as well, but there are tremendous security risks that come along with using email to send and receive sensitive files.

    A quick “healthcare data breach” search in Google will reveal the startling number of phishing scams and email hacks that take place in the industry almost every day. While there are secure email servers galore available on the market, these platforms are often reserved for larger healthcare corporations or hospital networks since they are often too costly or complicated for the average healthcare provider.

    EHR/EMR Systems and Paperless Faxing

    The advent of Electronic Health Record and Electronic Medical Record (EHR/EMR) systems have completely changed the healthcare records management landscape. Not only is electronic record management in accordance with HIPAA’s efforts to digitize the healthcare environment, it provides a safer means for storing data. Electronic record keeping also allows healthcare professionals to minimize human error while taking full advantage of cost savings.

    As technology advances, EHR/EMR systems vendors now offer on-site or cloud data hosting options, and the systems themselves provide improved coordination between healthcare providers, even granting patients the ability to access their records online. They’ve progressively become more prevalent in healthcare facilities of all sizes – It’s estimated that 77% of today’s healthcare providers have moved their records into the digital sphere.

    Fax-over-Internet-Protocol (FoIP) technology has also evolved over time, with many vendors offering seamless integration with today’s EHR/EMR systems. From a user perspective, sending a fax is now as simple as pushing a button on the interface they already use every day. This eliminates the need for paper filing and simplifies the data transmission process since documents no longer need to be printed or scanned to before users hit send.

    Healthcare Carries the Highest Digital Fax Adoption Rate

    Healthcare showed 9% growth in digital fax usage in 2017. Right now, in healthcare facilities across North America, GPs, surgeons, nurses and other staff are putting a sensitive document in a fax tray, pressing send, and listening to the cringey audio-frequency tones that signify their information being transmitted one page per minute. Of course, not all medical records are sent through fax machines – many healthcare organizations have digitized their faxing or are in the process of doing so. In fact, the healthcare industry leads the pack for transitioning to modern FoIP technology, representing a whopping 30% contribution to the fax services global market in 2017.

    Confirmations of Receipt: From Paper Trail to Audit Trail

    The fact that faxing gives organizations confirmation of receipt is a major reason that it remains a prevalent form of communication. For years, the confirmation page (the printout that lets users know that their message has been completely received) has served as a faster and cheaper equivalent of sending registered mail. Most email systems come equipped with a read receipt feature, but these typically still give recipients the choice to opt out.

    For healthcare organizations who send and receive large volumes of sensitive data daily, confirmations of receipt offer several benefits:

    • They eliminate both administrative and IT guesswork (follow-up calls, manual logging)
    • They facilitate easy records keeping

    When it comes to dealing with sensitive patient information, confirmations of receipt are necessary from both an administrative and regulatory compliance perspective. Today, medical staff have a few ways of maintaining a paper trail of how, when, and to whom patient data is exchanged. While physical paper filing might be a slightly outdated practice, it remains a reliable system for some healthcare organizations. Many use document scanners or multifunction printers (MFPs) to scan confirmations of receipt and file them electronically.

    Healthcare facilities who have implemented FoIP solutions, however, often do so for their built-in records keeping features. XMediusFAX, for example, is designed to keep an audit trail of all fax transmissions, maintaining detailed records that can generate reports any time. Not only does this free up time for healthcare administration, it alleviates healthcare IT of having to use additional software to log communications.

    FoIP for Savings

    In addition to security and compliance benefits, switching to FoIP can bring significant savings as well. Switching organizations regularly reduce costs by eliminating expensive analog fax lines and paper filing/waste. IT departments love being able to get rid of high-maintenance fax machines in favor of more reliable software and MFP integration.

    Beyond the IT and accounting departments, FoIP is a win for the rest of the staff too. Staff members across Healthcare report significant time savings between reducing/eliminating trips to machines, no longer waiting for acknowledgement receipts, and incoming faxes automatically being routed directly to them, wherever they are.

    Fax Isn’t Dead, It’s Evolving

    Discover how fax software can improve the security and compliance of your healthcare document transmissions. Speak with one of our knowledgeable experts today about how FoIP solutions could work for you.

    The original article can be found here.

    For more information e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: What hardware is used to send faxes online?

    Traditional fax systems require the use of multiple hardware components such as a dedicated telephone line and a fax machine. However, with an online fax system, you can send faxes without having to worry about this equipment, which can prove costly to maintain.

    Send faxes online from a computer

    Sending and receiving faxes by computer, whether you own a PC or laptop, is becoming the new standard for the modern workforce. In fact, no matter what type or model of computer you have, all you need is an Internet connection to send documents. The text files that you want to send will be converted into faxes, so they can be received by your intended recipient whether on their own Internet fax system, or on a traditional fax machine. Both options are possible.

    Online fax uses the IP infrastructure, which transfers data related to the files over computer networks rather than by telephone lines. Compared to a traditional fax setup, companies can experience cost savings by not having to maintain additional lines on their network when using a fax over IP (FoIP) solution.

    Using computers simplifies not only the sending of faxes, but also their receipt. The files can be opened directly on a computer without having to print them out. This in itself increases the confidentiality and security of exchanges, since there is virtually no risk of someone picking up a fax not intended for them.

    Send faxes from anywhere with a mobile device

    One of the major headaches associated with traditional faxing having to be near a fax machine to feed paper documents to be digitized and then sent. The same goes for waiting around by the fax machine for an important document.

    With fax over IP, there is no need to be at the office to send faxes to your intended recipient. Most providers of online fax services offer mobile applications that can send and receive files from devices like a smartphone or tablet.

    This is a definite advantage, since the users of this system can fax documents remotely and thereby keep work processes going even while on the road.

    Fax paper documents using a Multifunction Printer

    Most organizations have a multifunction printer (MFP), which enables them to digitize documents and print them. If the documents that you want to fax are in paper format, simply adding a fax connector to this type of device will enable you to use it to send faxes. You simply scan the pages using your multifunction printer and then send them to your recipient.

    To switch to fax over Internet

    As you were able to see, the hardware required to send faxes online consists, for the most part, of devices that you use on a daily basis. With this in mind, switching to fax over IP does not result in significant hardware acquisition costs. You can enjoy the advantages of fax over Internet technology without having to invest a fortune.

    For more detailed information on implementing a fax over Internet system in your organization, don’t hesitate to contact the XMedius team. Optimized on an ongoing basis, the tools XMedius has developed for online faxing are designed to improve productivity and simplify operations.

    The original article can be found here.

    For more information e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: Are free online fax solutions right for companies?

    Choosing a free online fax solution versus a professional service will depend on an organization needs in terms of security features, customer service, and support.

    With all its advantages, online fax technology is increasingly popular within organizations that need to exchange documents on a regular basis. At the same time, alternatives to the traditional fax have been developed by numerous providers. Some developers even present solutions that they offer free of charge over the Internet. But are these free online fax solutions appropriate for companies?

    Here are a few features that highlight various shortcomings of these free Internet fax programs.

    Free online fax solutions and data security

    As recent news about data breaches and compliance issues will show you, more and more companies need to improve the way they handle personal information about their customers or any other sensitive data that may have a high value for defrauders. It’s clear that data security has become a major issue for many organizations.

    To ensure the confidentiality of documents transmitted online, certain telecommunications companies have developed effective solutions for secure transfer, assuring users that their documents can only be consulted by the intended recipients.

    Procedures such as encryption or transit over highly secure infrastructure can guarantee users of an online fax service that their messages will remain confidential.

    It is also possible that the messages received may be infected by computer viruses. It is therefore a good idea to make sure that the selected service can identify the presence of this kind of threat.

    However, these security features are very rarely a privilege of free online faxing, making them a risky choice for companies that work with sensitive data.

    Performance can differ between free and professional services

    Since each company is different, their communications needs will differ based on factors such as their size and their area of business. For example, some organizations require archiving tools, while others must regularly send large files that exceed email attachment limitations.

    However, free fax services often offer only basic options that do not include long-term storage of documents or the sending of larger files.

    Fax solutions providers, on the other hand, offer solutions tailored to their customer’s needs. Organizations who are looking for specific features, like the ability to transmit larger files, customizable security options, and an audit trail, for example, will find that consulting with fax service providers on the options available to them will work better for them in the long run. Today’s fax solutions come with an assortment of volume-based pricing options, so in the end, organizations only pay for their typical usage.

    Support offered by online fax service providers

    Implementing an online fax service may require technical skills that only specialists possess. For companies that need to send faxes daily, a service interruption can cause significant problems.

    For this reason, companies moving to fax over IP solution should be able to count on support from their service provider. Although free fax solutions usually offer customer service, it is rarely fast, nor would a user be able to get the full support they require.

    With a full-featured online fax solution, the customer obtains the benefits of a technical team and 24/7 customer support. This minimizes the risk that a lengthy service interruption will impact the organization’s activities.

    Online fax solutions from XMedius

    In light of this information, although free online fax solutions may be appropriate for certain users, they can be a risky choice for companies that don’t want to find themselves in an unfortunate situation because of their shortcomings.

    In order to benefit from secure transfers, added features and constant technical support, put your trust instead in a recognized provider like XMedius.

    XMedius is a world leader in the field of secure file transfer solutions for companies. It developed the first all-inclusive fax over IP software in the industry. The services it offers have what it takes to meet the needs of all organizations.

    The original article can be found here.

    For more information e-mail us on sales@rincon.co.in and we will be glad to assist you.

  • Reblog: How do you Fax Without a Fax Machine?

    You may wonder if your company is one of the last diehards that still use the traditional method of faxing. Well, rest assured. Many businesses of various sizes and areas of expertise, such as lawyers, real estate agents and doctors, still use this method on a daily basis.

    However, the technology involved in telecommunication has progressed enormously over the last few years, providing businesses with new means of transmitting documents that are much more expeditious, efficient and flexible. Among these means, online faxing represents one of the most significant evolutions.

    Find out how you can fax without a fax machine using an online fax system.

    Why is faxing still essential?

    Although the arrival of emails has contributed to reducing the number of faxes sent and received, the fact of the matter is that this means of communication still remains relevant.

    Imagine that your financial analyst asks you to fax a document authorizing a transaction, or that your doctor would like to send you a copy of your last lab results by fax. Email is not a secure enough means to send such important and confidential documentation, and regular mail is decidedly too slow.

    The functioning of the traditional fax machine

    A traditional fax machine requires an active telephone line to be able to function. The standard machine calls the telephone number to which you wish to send a fax. When the telephone call is received, the machine transmits the document to the same number.

    Prior to the advent of modern technology, fax machines were the only means available to securely send and receive documents. However, sending a fax always had its share of irritants. The files first had to be printed in order to be faxed, which resulted in additional expenses for paper and ink. Furthermore, back then, the image quality and clarity of faxed documents were poor at times.

    The arrival of online faxing: a true revolution

    So, if faxing is still essential, but the traditional method is becoming increasingly outdated, you are surely asking yourself how you can transfer you documents more efficiently while ensuring their security.

    The answer to this question is online faxing. Online faxing, also called Internet faxing or virtual faxing, can be as easy as entering an email address. This type of solution, which uses IP infrastructures, enables sending one or several documents to any fax machine or to another virtual fax recipient. You simply have to attach a document and press “send.”

    As it uses the Internet, the online fax system is also accessible via mobile devices such as tablets and smart phones. It goes without saying that this feature provides much more flexibility than traditional faxing. Indeed, it is now possible to send and receive faxes from anywhere. The documents are transmitted digitally, which also makes archiving easier.

    XMedius: global leader in online faxing

    In light of this information, you may perhaps be curious to know how you can transition from the traditional fax method to online faxing. If this is the case, do not hesitate to contact us with your questions.

    With more than 20 years of experience in the online fax service market, we are able to offer you the fastest and most reliable technology that exists in the industry today.

    The original article can be found here.

    E-mail us on sales@rincon.co.in for more information and we will be glad to assist you.

  • Why Fax is Still Important?

    Fax is legally binding

    • UETA of 1999, fax contracts are legally binding
    • Regulatory compliance – Personal Data (Privacy) Ordiance (Cap. 486), HIPAA, Sarbanes-Oxley, Graham-Leach-Bliley Act, Basel II
    • For highly regulated industry, e.g. Banking, Finance & Insurance, Legal Firm, Health Care, Hospital
    • EMail is not legal binding

    Email is not secure

    • Email is transmitted through the Internet, captured and scanned by various third parties e.g. Hilary email scandal
    • Avoid hackers which lead to information leakage
    • Avoid Locky Ransowmare Virus

    Email cannot protect privacy (PIA)

    • Sending privacy documents through email means information exposed to the public

    Fax is a tamper-proof transmission

    • Fax is a secure “point-to-point” communication but email is not
    • Proof of delivery with exact time stamp
    • During transmission, cannot copy, tape and hack
    • Avoid email blocking, delay or attachments missing

    A universally accessible and accepted format

    Why use Fax Server to Replace Fax Machine or MFP Fax?

    Consolidation & Audit Trail

    • Consolidate all fax transmission
    • Centralize all fax records and provide audit trail
    • Avoid users sending unauthorized documents

    Save Cost and Achieve Green Office (Environmental Protection)

    • Consolidate all fax machines and MFP fax
    • e.g. 20 fax machines or MFP fax line can consolidate to 4 to 8 lines fax server
    • Compliance with ISO14000
    • Reduce fax line, manual work, fax consumption
    • Save electricity, water, trees, papers, etc

    Efficient and easy to use

    • Send fax throug desktop, email, web, ERP
    • Auto-faxing: Can integrate with backend systems to send fax automatically

    E-mail us on sales@rincon.co.in for more information and we will be glad to assist you.

  • Reblog: 4 ways Financial Institutions can profit from IP Fax Solutions

    Nowadays, the word “fax” itself carries some outdated connotations. When most people think fax, they picture a dinosaur of a machine sitting in some corner of the office waiting to be fed ink. In the finance industry, however, fax usage is showing no signs of slowing down. In their 2017 Fax Survey, the International Data Corporation (IDC) reports that financial institutions – from small firms to fortune 500 companies – showed a 7% increase in use of fax technology last year alone.

    As someone who works in finance, you’re probably well aware that while sending and receiving sensitive documents from a traditional fax machine is costly and inefficient, it can be necessary when it comes to the security of certain documents.

    Luckily, the archaic technology of fax machines isn’t the only means out there used to transmit faxes. On-premises and cloud-based fax over IP (FoIP) solutions are on the rise, and they have specific and significant advantages for financial professionals. Here are a few for you to consider.

    Improve internal processes

    Traditional fax has been around for years, and while it’s a technology that most of us have grown accustom to, the majority of people don’t consider just how much time using and maintaining fax machines takes up. One of the first and foremost advantages to switching to an FoIP solution is no longer having to wait around at the fax machine for important documents to be sent and received. That also means no more having to physically file paper documents away and a huge decrease in the chances they’ll be lost or misplaced.

    Giving staff the ability to send and receive important documents from their workstations provides a drastic boost to internal processes with the additional advantage of a big upgrade to your organization’s data security levels. In cases where fax volumes are higher, the increase in employee productivity is even more noticeable. Learn how global payment processing firm First Data took their internal processes to the next level with XMediusFAX.

    Digitize your signature

    There are many instances in the financial industry where signed documents need to be turned around quickly. It can get frustrating when clients or signing officers have to worry about the lengthy paper-based fax or scan-to-email processes when requiring a signature.

    XMediusFAX allows professionals in the financial sector to add digital signatures to their transmissions straight from their workstations or mobile devices. Important transactions shouldn’t have to undergo any unnecessary delays.

    Send unlimited pages in a single fax transmission

    Email is the most widely chosen method of communication and document transmission in business today. Aside from security limitations, email also restricts the size permitted for attachments, making it both risky and inconvenient for financial transactions.

    Financial professionals regularly have to send or receive huge proposals and contracts. With file size limitations, they often have to resort to sending several emails for the same transaction. XMedius solutions provide unlimited page transmissions directly from user workstations, always enabling more than enough for typical “large deals”.

    On the market for an FoIP solution but not sure which one would work for your organization? Go with the industry’s best!

    The original article can be found here.

    To learn more contact us sales@rincon.co.in

  • XMedius software for law firms and the legal industry

    Legal professionals throughout the world – whether in law firms, corporate legal departments, or otherwise – use fax daily to send and receive confidential documents with the courts, with clients, and with other attorneys. The majority of law offices rely on traditional fax, but with the increasing stringency of federal regulations, a paper-based infrastructure lacks the security required for modern legal communications. Law firms and in-house counsel are also becoming aware of the other inefficiencies that come along with using traditional fax: it’s costly and can decrease the efficiency and productivity of staff.

    XMedius’ electronic and cloud-based fax software for law firms step up to the plate where paper-based fax falls short with a range of built-in features designed to extend fax capabilities for legal professionals.

    Secure File Exchange On-the-Go

    With our mobile fax apps, your team can fax from anywhere, whether in the office, on the road, or in court using any internet connected mobile device. You’ll have the ability to turn any fax machine into your own personal printer by sending documents via your mobile phone or tablet and have the paperwork you need, whenever you need it.

    Fax Software For Law Firms that Integrates with MFPs

    XMedius solutions require no additional hardware investments. On top of staff being able to send and receive faxes directly from their email inboxes, XMedius law office technology can also integrate directly into your existing multifunction printers (MFPs). This means that rather than having to print documents first and run them through a fax machine, attorneys and staff can fax documents online right from the printer. This eliminates the cost of leasing and maintaining fax machines and updates the capabilities of the MFPs your organization has already invested in.

    Simplify Document Management with an Audit Trail

    XMedius solutions keep track of all sent and received fax transmissions with a built-in audit trail function. This makes document management hassle-free and helps law firms associate costs of faxes to specific clients, streamlining billing and cost recovery.

    Adhere to Compliance Regulations

    Secure file exchange solutions used in the legal industry need to protect your data while meeting Federal compliance regulations at all times. XMedius software for law firms allow you to send and receive sensitive legal documents in compliance with HIPAA, SOX, and more. Learn more about our certifications and compliance.

    To learn more contact us sales@rincon.co.in

  • XMedius Cloud computing and On-Premise solutions for government

    Government organizations worldwide all have considerable document exchange requirements whether they operate on the local, state, or federal level. Paper-based fax is a common method for government offices to send sensitive documents to one another, and it is also a popular way for businesses and the public to send forms and supportive documents through to government organizations. Traditional fax, however, has its limitations when it comes to security, compliance, and increased pressure on government organizations to decrease operating costs and “go green”.

    XMedius cloud computing solutions are a modern alternative to traditional fax systems that meet the compliance and IT security needs of government organizations. The ability to fax online also boosts productivity and provides significant cost savings.

    Protect your Data: No more IT Security or Compliance Risks

    Government organizations regularly transmit and receive a large number of sensitive documents, including:

    • Financial reports
    • Statements
    • Tax information
    • Human Resources documents
    • Grant requests

    XMedius government cloud and on-premise solutions cater to organizations that must comply with regulations such as the DoD IT Security Certification and Accreditation Process (DITSCAP), the Health Insurance Portability and Accountability Act (HIPAA), Section 508, and the Gramm Leach-Bliley (GLB) Act for privacy, protection and document security.

    Preferred Government Cloud and On-Premise Solutions

    As a preferred solution, XMediusFAX is available through the U. S. General Services Administration Schedule (GSA) and the Canadian Government’s Software Licensing Arrangement (SLSA). In addition to that, XMedius has an extensive network of consultants and partners across the globe that can help facilitate government and public sector purchases.

    Our customers benefit by having XMediusFAX solutions on the GSA and SLSA because:

    • It reduces the time and bureaucracy in purchasing goods and services
    • It ensures the best possible price
    • It guarantees that the products/services purchased adhere to the strictest of government
    • T security standards.

    Reduce Unnecessary Costs with Online Fax

    In a paper-based fax environment, things can get costly – especially when there’s a high number of faxes being sent and received. There’s the cost of the fax machines, lines, and any maintenance associated with them. There’s the continual cost of paper and toner for fax machines and printers, and the list goes on.

    XMedius cloud computing and on-premise solutions allow users in government organizations to send and receive faxes directly from their computers, multifunction printers (MFPs), and mobile devices. Not only does this provide a boost in productivity (no more waiting in line for faxes), you’ll see immediate cost savings and eliminate paper waste.

    To learn more contact us sales@rincon.co.in

  • XMediusFAX Cloud

    XMediusFAX® Cloud allows you to send and receive faxes easily, safely and at low cost through the cloud.

    THE SITUATION

    Technology over the past few years has evolved into a whole new IT blueprint that involves doing more with new solutions while investing substantially less in its implementation and launch. IT Managers are not only forced to engage the newest strategy of doing “more with less”, they have to take into account how the dynamics of doing business have changed over the past few years. More and more organizations are enabling their field staff to work from remote locations; globalization has introduced heavy consolidation and the birth of branch offices crossing oceans. Installing software and integrating remote solutions from different locations can tie up critical IT resources and run the risk of solutions going down while they try and speak to each other. So now IT departments are looking to outsource many “noncore” business applications to the cloud.

    The current faxing “methods” propose a number of challenges:

    Fax Machines

    • Heavy manual process
    • Low security
    • Wasting paper
    • Accessory costs (ink, toner, paper)
    • Maintenance costs

    Fax Server

    • Hardware investment
    • Software maintenance
    • Implementation costs
    • Integrations costs
    • User training
    • Telecommunication costs

    Basic Cloud Faxing

    • No enterprise functionality
    • No 3rd party integration capabilities
    • Limited security with fax transfers
    • Few offer real-time notifications

    THE SOLUTION

    XMedius has pushed the final evolution of faxing just a little further by offering their new solution XMediusFAX® Cloud. Built around the same features and functionality of their latest software solution; XMediusFAX® Cloud offers “Enterprise Level” faxing from within the cloud. In a single solution XMediusFAX® Cloud addresses all the challenges of the previous types of faxing methods with even more benefits:

    • Reduce operational and capital expenses
    • Simplified integrations through web services
    • Access anytime and anywhere in the world
    • Real Time Fax Reports

    XMediusFAX® Cloud Guarantee the secure sharing of sensitive documents like legal notices, health records, contracts, financial statements and transcripts. To know more contact us: sales@rincon.co.in.